Post-Award FAF Grants Requirements

Post-Award FAF Grants Requirements

FAF Grants funded student groups are CFA Sponsored Student Organizations and are subject to the policies and procedures (University Rule 6-401A) that govern the University of Utah, whether events are held on-campus or off-campus. These include but are not limited to the University of Utah drug and alcohol policy, liability/field trip guidelines, food distribution policy, student organization classification policy, the driver training program, social media guidelines, and the most current operational guidelines  (e.g. travel restrictions, physical distancing protocals, limitations on gatherings.)  FAF Grants funded student groups are also subject to the following FAF Grants requirements, policies and procedures.  

1) Purchasing Requirements

• Prior to spending your FAF Grants funds, student group leaders must meet with their Departmental Budget Officer to discuss accessing funds and reimbursement. If you purchase anything before meeting with your Departmental Budget Officer, you may not receive full reimbursement for your expense. Contact your Departmental Budget Officer:

Art & Art History Department: Janet Soller

Film & Media Arts Department: Paula Lee

School of Dance: This email address is being protected from spambots. You need JavaScript enabled to view it.

School of Music: Michelle Addison

Theatre Department: Colleen Hirst

• Student group leaders are responsible for meeting regularly with their Departmental Budget Officer, CFA Faculty Advisor, and anyone who may be involved in incurring expenses to review and accurately log incurred expenses.

• Student group leaders are responsible for maintaining all receipts for incurred expenses and must turn in receipts to their Departmental Budget Officer, prior to their Final Report due date. Any funds spent beyond what has been awarded will not be reimbursed and is the responsibility of the student group.

• Revisions to your budget must be approved in advance by the FAF Grants Funding Committee and cannot exceed the originally funded amount.  Revised budgets must be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it.

• If your Travel FAF Grants proposal was funded: University Rule R3-030D requires all international travel participants to register their University-related travel at least three weeks prior to departure date; Enroll in University-affiliated international and emergency evacuation insurance; Abide by all active travel warnings and restrictions. 

• If your Travel FAF Grants proposal was funded: The University requires that any direct financial benefit awarded to a student be reported to the University Scholarships Office. The most common example of this would be FAF Grants awarded for student travel. FAF Grants funding that is awarded as a direct financial benefit to a student will be reported to the University Scholarships Office, and the student’s cost of attendance will be adjusted accordingly. As a result, the receipt of FAF Grants funds should not impact a student’s financial aid or scholarship awards, if applicable.

2) Marketing and Fundraising Requirements

• If your event is “open to the public,” your marketing materials must be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. two weeks prior to the event for electronic dissemination to students in the CFA.

• Student Groups must include the FAF Grants logo or the line “This event is supported in part by Fine Arts Fees” on all marketing materials, advertising and programs. Any CFA sponsored student group that has failed to properly credit FAF Grants sponsorship on event marketing, advertising, and/or programs will not be eligible for funding during the following funding cycle. 

  Download the FAF Grants logo files for your marketing materials

• If the date of your event/project changes, you must immediately notify the FAF Grants Funding Committee at This email address is being protected from spambots. You need JavaScript enabled to view it.

• If your event is open to the public, you are encouraged to add your event to Campus Connect.
  
  
• There are times when it is not possible for FAF Grants to cover all project expenses.  If your CFA Sponsored Student Organizations is fundraising or has funds from donors, please see RSO Resources for more information about fundraising resources. 

3) Reporting Requirements

• FAF Grants funded student groups whose events/projects were funded in the fall, and are not completed before February 1, must submit a FAF Grants Status Report by January 31, 5:00 p.m. Before you complete this status report, student orgs must meet with their CFA Faculty Advisor and Departmental Business Officer to discuss your progress and budget. Any student group that fails to complete this status report by the deadline will not be eligible for funding during the following funding cycle. Student groups and their CFA Faculty Advisor will be notified of their status report deadline via their funding letter.
  
  
  • Submit FAF Grants Status Report here.
    
    
• All FAF Grants funded student groups must submit a FAF Grants Final Report two weeks after their event/project.  Any student group that fails to complete a final report two weeks after their event/project will not be eligible for funding during the following funding cycle. Student groups and their faculty advisor will be notified of their final report deadline via their funding letter. If this report is not completed by 6/30 of the award year, no funding from FAF Grants will be awarded. You may review a list of all the questions before submitting the survey here: FAF Grants Final Report PDF.
  
  
  • Submit a FAF Grants Final Report here.
    
    
• If significant changes to your timeline, budget, or project occur, changing either the nature or actuality of the project, approval from the FAF Grants committee must be requested and granted prior to the project continuing. If prior approval does not occur, the FAF Grants Funding Committee may opt to rescind funding and/or disqualify the student group from receiving funding in future cycles. If your budget changes, you must submit a new budget to the FAF Grants Funding Committee at This email address is being protected from spambots. You need JavaScript enabled to view it. for approval.  

• If the date of your event/project changes from the date of your approved proposal, you must immediately notify the FAF Grants Funding Committee at This email address is being protected from spambots. You need JavaScript enabled to view it.
  

• FAF Grants funding is only available to CFA student groups that are recognized as a Sponsored Student Organization in good standing with Student Leadership & Involvement. CFA Sponsored Student Organizations must complete an annual renewal process as outlined by Student Leadership & Involvement, including, but not limited to, updating officer information on Campus Connect. For more information visit the Student Leadership & Involvement website.